DUPLICATE ISSUANCE OF SHARES
The Duplicate Issuance of Shares, also known as duplicate share certificate issuance, is a process that allows shareholders to obtain replacement share certificates for their ownership in a company when their original share certificates are lost, stolen, damaged, or have become unusable for any reason.
1
How long does it take a company to issue duplicate shares?
The company must issue the duplicate shares certificate within 36 working days, according to Company Law regulations. For the first 15 days following the publication of the newspaper advertisement for the loss of shares, the company will accept any objections. If all of the documentation supplied is in order, the company will issue a duplicate issue of shares within the next 21 days. However, during this procedure, the company might find discrepancies.
2
Do I need to file a police complaint for loss of shares?
If your physical shares disappear after being stolen, being lost, or disappearing for any other cause. Then, yes, you must report the loss of the shares to the police by filing a general diary or a police complaint at the closest station. If the particular police station offers this option, you can also file a complaint online.
3
Is it necessary to provide an advertisement for loss of shares?
It is necessary to issue an advertisement in the Lost & Found section of the newspaper in the case of lost shares. However, as per recent SEBI regulations, advt is only to be provided when the value of the shares exceeds ₹5 lacs. Furthermore, in IEPF claim instances, you must likewise advertise in the local/regional language in along with the English newspaper. The local language will be according to the regd office of the Company whose shares were lost.
Do we get duplicate shares in the physical form?
Previously, the company issued duplicate shares to shareholders. However, according to the recent SEBI guidelines, the company must issue duplicate shares in the form of a Letter Of Confirmation (LOC). After receiving the LOC, the shareholder must deposit it with his DP (Depository Participant) for dematerialization of shares within 120 days of the LOC's issuing date.
How Can We Help You in the Issuance of Duplicate Share Certificate?
Assessment of Case
We evaluate your case, check required documents, and verify the loss of share certificates.
​Public Notice Assistance
If required, we assist in publishing a loss notice in newspapers to safeguard against fraudulent claims.
Drafting and Submission of Legal Documents
We prepare the necessary affidavits, indemnity bonds, and FIR copies as per regulatory requirements.
Follow-Up and Resolution
We track the application status, respond to queries, and ensure a smooth issuance of duplicate certificates.
Liaising with Companies and RTA
We coordinate with the company’s Registrar & Transfer Agent (RTA) to initiate the issuance process.
End-to-End Support
From documentation to final approval, we provide complete assistance until you receive your new certificates.